When you’re moving on to another job, or when you simply want to express appreciation for something in the workplace, a thank you note is a great way to reach out to those who helped you. Some people thank by email, and others, verbally. But the art of handwriting a thank you card shows that you really care and are thankful to work with such great people. These eight steps are essential to making a standout thank you card.

  1. Think small and simple. Make sure the notecards are small because your message will be brief. Simplicity is the key to an effective thank you note design. You want your note to stand out, and it can’t when it’s drowning in the lime green stationary you bought.
  2. Stay away from black ink. Studies have found that blue ink makes your letters stand out and reminds the reader of its personal touch. This may be because black ink is generic and is associated with type on a computer screen. However, don’t use florescent colors that are hard to read.
  3. Think before you write. You can’t backspace what you write, so plan each sentence before jotting it down. One typo or awkwardly worded sentence, and you’ll have to start over.
  4. Personalize the thank you.“Dear Jennifer,”

    People love to hear their own name. This couldn’t be truer than when you’re personally thanking someone. It may sound old-fashioned to use “Dear,” but it has a fondness and familiarity to it.

  5. Highlight your acquired skills. For example, “Thank you for helping me to become a better employee by teaching me how clients and designers interact with one another.” Write in the present tense. Don’t say, “I just wanted to write to say that….” Be straightforward and specific. Highlight certain skills you’re thankful that person taught you.
  6. Explain.
    “I know these skills will greatly serve me in my future job in design. I now understand so much more about design than when I started this internship.”Be honest and don’t exaggerate. It’s better to mention a specific aspect of your employment that you appreciate than to write vague expressions, especially if they aren’t true. You can always mention what you learned, even if you don’t think you’re going to use that knowledge in the future. Make sure you maintain focus on the giver and their generosity. The only time you should reference yourself is when you’re talking about how much you benefited from something they did.
  7. Remember the past, and present the future.“Your ability to brainstorm and your passion for expanding the company was amazing to see. I enjoyed working alongside you these past few months, and I hope we’re able to see each other in the near future.”

    Mention certain memorable experiences you shared or qualities you admire, and finish the note by expressing interest in your paths crossing in the future. It will open the door for you to connect with them months or even years down the line.

  8. Say “thank you” again, and sign off. “Cheers” is slightly formal but is also friendly and alludes to celebration. “Best” is very formal; “Best Wishes” sounds more considerate. Always provide a sign-off, as it is the perfect way to end a great note.

Get in the habit of writing thank you notes. It’s a skill that will serve you throughout your career. People will appreciate these notes and remember you for them if you write them with this outline:

  • Use his or her name.
  • Express your appreciation.
  • Explain your acquired skills.
  • Refer to the past, and present the future.
  • Thank them again and sign off.

Thanks again for reading this post!

P.S. What thank you note advice do you have?